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Multi Supplier

New Purchase Order (Multi Supplier)

A purchase order (PO) is a commercial document and first official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers.

PO’s created here will automatically be saved in the purchase list.

Get to the page below via Homepage > Purchases > Create New PO

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Supplier Type

Select the type of supplier from which to order the item(s). The layout of the page will change, with added / removed options and fields depending on which supplier type is selected.

Tip
Single Supplier: A single vendor from whom you purchase the item(s).

Multi Supplier: This refers to a purchase order which cites multiple products from more than one vendor.

Independent Supplier: A vendor who is not registered in your list of suppliers (e.g. A door-to-door salesperson).

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Order Dates

These fields allow you to enter key dates regarding the purchase.

Tip
Order Date: Tap this field to select the date in which the purchase was ordered from the supplier(s).

Required Date: Tap this field to select the date in which the purchase must be delivered by the supplier(s).

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Inventory Items

This area is where you can add items to the purchase order.

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Supplier

Tapping this field will launch a small pop-up window displaying all registered contacts. Tap the one you wish to add to this line.

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Code

Enter the code (item number) of an item in your inventory to quickly add it to the purchase order.

Tip
Codes can be added to items in the Item Details category.

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Item

Taping the item field launches a small pop-up window, enabling you to add an item, from an inventory category, to the purchase order.

Tip
The small button within this field allows you to view and compare this item across all of your registered suppliers who stock it.

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Quantity

Tap this field to edit the quantity of the item(s) being purchased.

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Unit

The unit shown here will depend on the setting of each item’s Units of Measure.

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Unit Cost

Tap this field to set the price per unit. This will be reflected in the Subtotal.

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Discount

This feature allows you to input a discount, in either a fixed monetary amount, or a percentage of the total item’s cost.

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Tax

Tap this field to override and disable the purchase taxes concerning this item.

Tip
Add, edit and delete taxes via
Homepage > Settings > Accounting > Taxes

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Subtotal

Tap this field to edit the subtotal for this item. This will be reflected in the Unit Cost.

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More Options

Tap the highlighted icon for more options regarding this item line.

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Delete Line

Tap this icon to delete the line, removing it from the purchase order.

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Item from Inventory

Tap this button to add another line to the purchase order, allowing you to add multiple suppliers and items.

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One-Time Purchase Item

Tap this button to add another line to the purchase order, allowing you to add items which aren’t in your inventory.

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Other Costs

Tap this button to add another line to the purchase order, allowing you to add any other, miscellaneous costs (e.g. Special delivery charge).

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Scan Barcode

Tapping this button will launch the devices’ camera, enabling you to scan an item’s barcode. Should the item be in your inventory, it will be automatically added to the purchase order.

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Note

Tap this field to add any further information regarding this purchase order.

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Supplier Details

Once all suppliers, items, and charges have been added to the PO, tap the highlighted button shown in the image below.

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Supplier Details Page

This page shows the list of items ordered from each supplier, along with subtotals, delivery charges, discounts, tax and the final total.

You may also enter the Order Number, Required Date, custom Reference, and a Note for each supplier.

Tap the check mark to save the purchase order, adding it to the Purchase Order List.

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