Manually Adjusting Inventory Inventory Adjustment

Inventory Adjustment

Inventory adjustment may be necessary when you need to increase or decrease the amount of inventory you have of an item without making a sale. This might be due to a number of reasons (e.g. Miscalculation).

This change will be reflected in item information, showing the updated quantity.

All adjustments are recorded and available to view in Item Stock Activity.

Caution

Theoretically, you should never be trying to sell into negative inventory. Your inventory should only be increased using the correct method which is to purchase items through using the Purchases module.

This manual method of inventory adjustment is only for certain scenarios, for example, if a product was found that had not previously been accounted for and you may want to immediately update the system.

It could also be used when, for example, you want to take out an item temporarily from your inventory although it has not been sold.

Tip

Get to the page below via Home Page > Inventory

Adjustment Quantity

Select whether to increase or decrease the quantity of the item.

Times and Dates

Performed Time and Date

This refers to when this adjustment was physically made (e.g. If the adjustment was made a few days ago).

Transaction Time and Date

This refers to when this adjustment was put into the system. This will appear in the item stock activity page.

Inventory Location

Tap and choose, from the drop down menu, the location from where the inventory adjustment was made (e.g. Warehouse).

Quantity

Tap the field and, by using the numeric keypad, input the amount by which to amend your stock.

Reason

Tap and choose, from the drop down menu, the purpose of changing the inventory quantity.

Tip

You may add further reasons for quantity changes via
Home Page > Settings > Inventory > Inventory General

Note

Use this field to add any other necessary information.

Advanced Options

Tap ‘Advanced Info’.

This will reveal several further fields.

Value

The default cost of the item will automatically appear, however, you may change this by tapping the field.

Adjustment Account

This refers to where the amount for this item is to be added or taken away (e.g. If you found an unregistered item, it would have no value attached to it. Choosing an account selects where the value of that item is to be added).

Total Adjustment Value

This automatically calculates the total adjustment value, multiplying the quantity of the item by its value.