Overview

Cash Manager Overview

Cash management refers to the area of your business’ finances which involve the collection, handling, and usage of cash.

Cash Manager works in conjunction with the other modules, particularly with POS and Accounting, exchanging information frequently in order to keep an accurate account of cash flow.

Till Status

This feature allows you to view the condition of each till connected to the application. You can view transactions, various amounts, purchases, refunds, and more. The expected balance of the till selected will also be displayed at the bottom of this section, highlighted in blue.

Set Till

This function may be used to set the till to a desired amount. In order to change the balance of the till, an adjustment account must be selected for where the balance should be transferred to.

Tip

All changes are recorded and will be shown in the Account Activity section of this page.

Close Till

After tapping this button, two options will be presented: New Till Closure and View Till Closures.

New Till Closure

Tapping this button will launch a pop-window, detailing a report which includes till balance, float, sales information, and more. The purpose of this button is to halt transactions and close the till after a shift or day of trading.

Caution

Tapping the Close Till button resets all sales for that till, saving all sales and transactions up to that point. The system will transfer all received payments to the account of your choosing, and allow you to set your till again for another shift or day of trading.

Till Status

Here you may set the balance, of both cash and card amounts, for this till. If there are any discrepancies, they will be shown, highlighted in red.

Tap the field to enter the actual balance, and for further specificity, tap the calculator icon to enter coin and note denominations contained within the till.

Tip

Add, edit and delete cash denomination via
Homepage > Settings > POS > General > Cash Denominations

Float

This refers to the cash placed into the till, typically done at the beginning of the day, to allow business to commence.

View Till Closures

Tap the Close Till button, followed by tapping Till Closures.

A new page will appear, enabling you to view and compare all previous till closures.

End of Day Report

The End of Day (or Z Report) will show a complete breakdown of sales across all tills.

After tapping this button, two options will be presented: New End of Day and View End of Days.

New End of Day

Tapping on the New End of Day button will produce an End of Day Report (Z Report) which will show a breakdown of sales across all of your business’s tills.

Tapping the check mark will save this report and add it to your list of Z Reports.

Tip

You can adjust the period from when you would like this report to be generated by changing the From and To towards the top right-hand side of the page. Ensure to tap the Regenerate Report after changing the period.

View End of Days

Tap on End of Day Report, followed by tapping View End of Days.

Tapping on this button will show you a list of all your previous Z Reports, to view one simply tap on it.

These can be viewed by staff who have sufficient access privileges.

Pay In / Out

This feature allows you to pay money into, and out of, the till you are using. This may be done for a number of reasons (e.g. Not having enough small change).

Tap on the Pay In / Out button.

Pay Out or Pay In

Select whether you are paying money into, or out of, the till.

No Sale

This option exists to allow you to open the till without paying money in or out (e.g. A customer wants to exchange a £5 note into coins).

Account

Use this field to select which account the money has been taken from or added to. This will depend entirely on whether money is being added or removed from the till. (e.g. If money is being debited from this till, it may be credited to the General Expenses account).

Reason

Select the reason for the paying money into, or taking money out of, the till.

Tip

Reasons must be created in settings before they can be selected here. Do this via
Settings > Cash Manager > General

Note

The purpose of this field is to add any further, relevant information regarding this instance of paying money into, or taking money out of, the till.

You may add an image to the note by tapping the Paper-clip Icon

Tap the Camera Icon to take a photo, or alternatively, tap the Album Icon to add an image already saved on the device.

To delete an attachment, tap the Red Bin Icon.